Business Computing Tip-of-the-Month:
“Useful & Quick Keyboard Shortcuts to Save You Time”
Just using your mouse to make computer commands takes more time than you think – keyboard shortcuts save both time and energy by reducing multiple clicks to a single combination of keys.
Keyboard shortcuts are used for tasks that you do all the time, such as opening or saving files. The table below offers only a fraction of the common standard-keyboard shortcuts, many of which work across Office applications—such as the following:
- Outlook
- Access
- Visio
- PowerPoint
- Word
- Excel
A full list of built-in keyboard shortcuts can be found in the Help section of any particular computer-based application.
| Press this | To do this |
| F1 | Open Help |
| F7 | Check the spelling of titles or words in any Office application with the Spelling & Grammar checker |
| Windows logo key | Open the Start menu |
| Alt+F4 | Quit a program |
| Alt+Tab | Switch between open programs or windows |
| Ctrl+N | Open a new (blank) document |
| Ctrl+A | Select all content in a document, window, or text box |
| Ctrl+S | Save the current file or document (works in most programs) |
| Ctrl+C | Copy the selection |
| Ctrl+X | Cut the selection |
| Ctrl+V | Paste the selection |
| Ctrl+P | Print a document or webpage |
| Ctrl+Z | Undo an action |
| Ctrl+Y | Redo an action |
| Ctrl+F | Find text in a document |
| Ctrl+H | Find and replace text in a document |
| Ctrl+B | Boldface text |
| Ctrl+I | Italicize text |
| Ctrl+U | Underline text |
| Ctrl+G | Go to a page, line, or bookmark in a document |
| Windows logo key +F1 | Display Windows Help and Support |
| Esc | Cancel the current task |
| Application key | Open a menu of commands related to a selection in a program (equivalent to right-clicking the selection) |
